Have you ever gone through that stressful time in your life where you find yourself replying to what seems like thousands of emails in a week? If you have had such an experience before, then it is safe to say that you know how monotonous and dull signing off can be after the first ten emails are done. Since everything today is essentially made to ensure that work is easier, you should probably set up a professional signature for all your emails to ensure that you do not have to do the signing yourself every now and again. With this in place, you will have a relatively easier time finishing your emails. Follow these easy steps to give yourself a free pass to a simpler and more professional Gmail experience.
- Click the ‘settings’ icon on your Gmail toolbar. It is located on the right left corner of your screen near the top, just below your name or profile picture.
- After clicking on that icon, select the settings option.
- From the settings options, proceed to general if the general option does not appear automatically
- Scroll down to the signature option and write down your personal professional signature.
- After you have done so, scroll down and select the “save changes” icon.
Things to include in a professional signature
What is included in an automatic image signature normally varies from one person to another. However, there is a 5-line rule that is usually adhered to so as to ensure your signature looks professional and has all the needed information in it too.
The name of your organization/company
Personal contact/phone number
URL to your website/blog/any other professional account
You can attach an image to your professional email signature though it is not advisable since there are some email accounts that might filter your emails thinking that they are spam. With the professional signature, simpler is always better.
Advantages of having a professional email signature
In the event that you are looking for a job, these email components put in a good word for you since they help your name to be recognized. They do this by having all the essential professional aspects of your life easily available to prospective employers.
A professional email signature also makes it easy to contact you just in case there is a job opening or an interview. This is because your contact information is neatly made available through every single email that you write.
It also helps in organization since all your emails can be called up by your recipients using the Gmail query box. This is however quite a difficult feat if you do not have a professional signature and your email address is also quite complicated.
Apart from making work easier, a signature will make a better impression on your prospective employer more than a lack of the same will do. This helps you to acquire a job professionally and also raises your chances of being called to work.
The signature is like a personal brand that markets you. It puts you out there in a professional yet edgy manner and ensures you are a notch higher than the rest.